| Statement of Corporate Governance Practices | |||||||||||||||||||||||||||||||||||||||||||||||
The board of directors of Windstorm Resources Inc. (the "Company") believes that good corporate governance improves corporate performance and benefits all shareholders. National Policy 58-201 - Corporate Governance Guidelines provides non-prescriptive guidelines on corporate governance practices for reporting issuers such as the Company. In addition, National Instrument 58-101 - Disclosure of Corporate Governance Practices ("NI 58-101") prescribes certain disclosure by the Company of its corporate governance practices, which disclosure is presented below. Board of Directors The Company's board of directors facilitates its exercise of independent supervision over the Company's management through frequent meetings of the board of directors. The Board has functioned, and is of the view that it can continue to function, independently of management, as required. The Company's board of directors is comprised of four (4) directors, of whom each of David Terry, Nikolaos Cacos and Roman Friedrich are independent for the purposes of NI 58-101. Gerald Carlson is a member of the Company's management and is not independent as he serves as President and Chief Executive Officer of the Company. Directorships Certain directors are presently a director of one or more other reporting issuers as set out below.
(1) member of the Independent Review Committees and independent director of the family of Canadian closed end mutual funds and ETFs managed by Claymore Investments Inc. traded on the TSX. (2) member of the Board of Trustees of the family of closed end mutual funds and ETF's managed by Guggenheim Fund Investment Advisors, LLC traded on the NYSE Orientation and Continuing Education New members of the board of directors receive an orientation package which includes reports on operations and results, and public disclosure filings by the Company. Meetings of the board of directors are generally held at the Company's offices and, from time to time, are combined with presentations by the Company's management to give the directors additional insight into the Company's business. In addition, management of the Company makes itself available for discussion with all members of the board of directors. Ethical Business Conduct The board of directors of the Company has responsibility for the stewardship of the Company including responsibility for strategic planning, identification of the principal risks of the Company's business and implementation of appropriate systems to manage these risks, succession planning (including appointing, training and monitoring senior management), communications with investors and the financial community and the integrity of the Company's internal control and management information systems. To facilitate meeting this responsibility, the board of directors seeks to foster a culture of ethical conduct by striving to ensure the Company carries out its business in line with high business and moral standards and applicable legal and financial requirements. In that regard, the Board,
Nomination of Directors The Board considers its size from time to time, and annually when it considers the number of directors to recommend to the shareholders for election at the annual meeting of shareholders, taking into account the number required to carry out the Board's duties effectively and to maintain a diversity of view and experience. The Board does not have a nominating committee; however, these functions are currently performed by the Compensation and Governance Committee (see Other Board Committees below). Additionally, each member of the Board, together with the assistance of executive management, assists with identifying new candidates through various means, including representatives of mineral exploration industry. Compensation The Board has established a Compensation and Governance Committee, presently comprised of Roman Friedrich, Nikolaos Cacos and David Terry, which recommends to the board of directors of the Company the compensation of the Company's directors and officers, including stock options, among other things, and has adopted a Compensation and Governance Committee Charter (see Other Board Committees below). Other Board Committees As noted above, the board of directors of the Company currently has the following Committees, described below. Compensation and Governance Committee: The Compensation and Governance Committee is responsible for the review and setting of all compensation (including stock options) paid by the Company to the CEO, all other executive officers of the Company and the members of the board of directors. The Committee is also responsible for the governance roles, responsibilities, authorities and powers including the general responsibility for developing and reviewing the approach of the Company to governance issues. The Committee is presently comprised of Roman Friedrich, Nikolaos Cacos and David Terry. In establishing salaries for the Company's CEO, other executive officers and directors, consideration is given to salary ranges for comparable positions in similar size companies. Data for such comparisons is obtained from the engagement of a third party consulting firm to evaluate compensation against industry peers including those with a similar market capitalization, in the business of exploring similar minerals in similar jurisdictions, and from reviewing similar other companies' compensation information included in their information circulars. In setting salaries within competitive ranges, the Committee considers performance related factors including the Company's overall results during the past year and its performance relative to a budgeted plan or stated objectives. Consideration also is given to an individual's contribution to the Company and the accomplishments of departments for which that officer has management responsibility, and the potential for future contributions to the Company. The Committee is also responsible for reviewing and assessing the risk related to the Company's compensation policies and programs; reviewing and assessing the effectiveness of the board of directors; making recommendations to the Board regarding the composition and the appropriate size of the Board; reviewing the corporate governance policies and practices of the Company generally and making recommendations thereon to the directors of the Company, including overseeing and making recommendations to the directors of the Company on developing the approach of the Company to corporate governance issues and practices and formulating the response of the Company to the corporate governance guidelines and disclosure requirements. Disclosure Committee: The Board has established a Disclosure Committee, presently comprised of the Company's CEO, CFO and any one director, to assist the Company in the identification and disclosure of material information, fulfilling its responsibilities regarding disclosures to its security holders and the investment community, made on a timely basis. The Disclosure Committee will assist with controls and procedures regarding material information disclosure; determine 'blackout' periods for trading; and pre-approve all news releases prior to dissemination. Audit Committee: The Board has established an Audit Committee of the Company to ensure that the Company's management has designed and implemented an effective system of internal financial controls, reviews and reports on integrity of the consolidated financial statements of the Company and reviews the Company's compliance with regulatory and statutory requirements as they relate to financial statements, taxation matters and disclosure of material facts. The Board has adopted a Charter for the Audit Committee which is posted on the Company's website atwww.windstormresources.com, under About Us - Corporate Governance. The Audit Committee consists of three directors: Messrs. David Terry, Nikolaos Cacos and Roman Friedrich. Each member is 'independent' and 'financially literate' for the purpose of NI 52-110. The effectiveness of the "Whistleblower Policy" is monitored by the Audit Committee. Assessments The Compensation and Governance Committee is responsible for reviewing and assessing the effectiveness of the board of directors of the Company.
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| Corporate Disclosure and Insider Trading Policy | |||||||||||||||||||||||||||||||||||||||||||||||
Objective and CommitmentWindstorm Resources Inc. ("Windstorm" or the "Company") is committed to a policy which provides timely, consistent and fair disclosure of corporate information to enable informed and orderly market decisions by investors. The objective of this Corporate Disclosure and Insider Trading Policy (the "Policy") is for to:
Canadian securities laws prohibit trading in the securities of a company on the basis of "inside" information (information that is material and not available to the public). Anyone violating these laws is subject to personal liability and could face criminal penalties. In light of the severity of possible sanctions both to Company personnel individually and to the Company, the Board of Directors has adopted this Policy. Application and ScopeThis Policy extends to all directors, officers, employees of the Company, management company employees, those who provide services to the Company, its wholly owned subsidiaries and those authorized to speak on the Company's behalf (for the purposes of this Policy, each herein referred to "Company Personnel") and to all methods that Windstorm uses to communicate with the investing public including:
This policy gives specific guidance in the following areas:
Material InformationIt is not possible to define all categories of Material Information but there are various categories of information that are particularly sensitive and, as a general rule, should always be considered material. Examples of information or events which may be material to the Company are set out in Appendix A. In securities law, and for purposes of this Policy, "material information" means: "any information relating to the business and affairs of the company that, or the disclosure of which, results in, or would reasonably be expected to result in, a significant change in the market price or value of any of the company's securities". Material information also means there is a reasonable likelihood that it would be considered important to an investor in making a decision regarding the purchase or sale of securities of the Company. This definition is herein interpreted to include any "material change" in the business that could have the same potential market effects, and includes both positive and negative information. Decisions on the materiality of information will be made within the context of Windstorm's overall business affairs and dimensions. Such decisions require the exercise of experienced judgement and are the responsibility of the Disclosure Committee. Disclosure CommitteeObjectives. A Disclosure Committee oversees Windstorm's corporate disclosure practices and ensures implementation and adherence to this Policy. The Committee's responsibilities include:
The Disclosure Committee will give consideration to the nature of the information itself, the volatility of the Company's securities and prevailing market conditions. In general, if there is any doubt about whether particular information is material, the Committee will err on the side of materiality and release the information publicly. (See section on Public Disclosure for Disclosure Committee policy on withholding release of Material Information.) Membership. The Disclosure Committee includes the following members:
and may be advised by corporate counsel. The Chief Financial Officer will serve as the primary contact person for the Disclosure Committee and will engage the Committee as necessary and appropriate. In the event of the absence of the Chief Financial Officer, any other member of the Committee may be contacted on matters referenced in this policy. Restriction on Disclosure of Material InformationInsiders of the Company and others who have received or have access to undisclosed Material Information about the Company should not purchase or sell the Company's securities or inform others of the undisclosed Material Information unless it is necessary in the ordinary course of business. No Insider shall disclose Material Information regarding the Company to any person or group of persons until it has been generally disseminated to the public in accordance with this Policy. Disclosure in individual or group meetings does not constitute adequate disclosure of information that is considered Material Information. The Disclosure Committee may approve limited exceptions to this prohibition where disclosure is made to the Company's auditors, legal counsel, underwriters or other professional advisors in the necessary course of the Company's business. If it is determined that previously undisclosed Material Information has inadvertently been disclosed, the Company shall immediately disclose the information in a news release in order to achieve broad public dissemination of the information, and Market Regulation Services Inc. will be contacted, to determine if trading should be halted. Public DisclosureThe following principles and practices will be applied when disseminating corporate information to the investing public:
Process for Public DisclosureThe Company shall comply with all applicable laws and regulations regarding the timely disclosure of Material Information and changes. Once a decision is made that information is material, the Company will immediately initiate a process to ensure full, true, plain and timely disclosure of that information via recognized new services, in compliance with applicable securities laws and stock exchange rules which require prompt disclosure, and broad dissemination to the public in a manner that is both accurate and complete. Unfavourable news must be disclosed as promptly and completely as favourable news. The principal method of publicly disclosing Material Information will be by news release, using a news wire service that provides simultaneous distribution to widespread news services, financial media, and relevant stock exchanges and regulatory bodies. The Company will comply with the rules of the TSX-V regarding the timing of release of news releases, and any requirement to obtain pre-clearance of news releases. The Company will file material change reports when required in accordance with applicable securities laws and regulations. When a decision has been made that information is material and will be disclosed, the following steps will be taken:
Confidential InformationIn certain circumstances, the Disclosure Committee may delay disclosure of material information where immediate or premature release of the information would be unduly detrimental to the interests of the Company. Such circumstances will be infrequent and in the necessary course of business, and justified by assessment that harm to the Company's business from immediate disclosure will outweigh the general benefit to the market of immediate disclosure. In such cases, Windstorm may withhold public disclosure for a limited period of time but it must ensure the information remains confidential. When material information is being temporarily withheld, Windstorm will take the following precautions to keep the information confidential:
These responsibilities and procedures also apply during the period of time when news releases involving material information are being developed, until the information has been released and disseminated to the investing public. When the confidential material information being withheld involves a material change, Windstorm will file a report with the Exchange and relevant securities regulators on a confidential basis in accordance with applicable securities legislation. If, at any time or in any circumstance, confidential material information is inadvertently divulged in a way that results in selective disclosure to any member of the investing public, the Disclosure Committee will initiate a process to ensure full public disclosure and dissemination. Communicating with InvestorsOne of the primary responsibilities of Windstorm's President, Windstorm's Manager of Corporate Communications and Windstorm's Chief Financial Officer is to communicate with financial analysts, investors and prospective investors, and to provide information about the Company to them. The President, Manager of Corporate Communications and Chief Financial Officer are also responsible for preparing the members of senior management, and developing related presentation materials, for meetings with financial analysts and investors. Whenever possible, the Chief Financial Officer will also attend and participate in such meetings. It is the responsibility of the President and Manager of Corporate Communications to ensure that no material, nonpublic information is included in related presentation materials (including Power Point presentations) or is otherwise selectively disclosed at meetings with financial analysts and investors. The Chief Financial Officer shall approve, in writing, all proposed Power Point presentations to be used or disclosed at meetings with financial analysts and investors. If material, non-public information is inadvertently disclosed at such a meeting, the President and Manager of Corporate Communications will take immediate action to achieve broad, public dissemination of the information. Presentation materials from recent meetings with financial analysts and investors will be posted on the Company's Internet web site as soon as practical after the presentation has been made. Hard copies of such presentations will also be made available to the investing public, on request. Market RumoursIt is the Company's general policy not to respond to market rumours or speculation unless required by applicable regulatory authorities. The standard response by the Company's spokesperson to questions concerning rumours shall be "It is the Company's policy not to comment on market rumours or speculation". However, any rumour that has had or is likely to have a substantial effect on the price of the Company's securities will be clarified or confirmed in accordance with securities regulations. Confidentiality of InformationInsiders shall not communicate confidential information, unless it is necessary to do so in the ordinary course of business and appropriate arrangements are in place to protect the confidentiality of the information. All Insiders will use reasonable efforts to limit access to such confidential information to only those who need to know and such persons will be advised that the information is to be kept confidential. Anyone outside of the Company who may become privy to confidential information concerning the Company will be told that they must not divulge such information to anyone else, other than in the necessary course of business, and that they must not trade in the Company's securities until the information is publicly disclosed. Such outside parties may be asked to confirm their commitment to non-disclosure in the form of a written confidentiality agreement. In order to prevent the misuse or inadvertent disclosure of Material Information, the following procedures should be observed at all times:
Forward Looking InformationWindstorm will not provide forecasts of future earnings or other financial results. Windstorm will provide sufficient forward-looking information and guidance to the investing public to enable reasoned evaluations of the Company and its future performance prospects. Such information could include guidance and/or forecasts respecting volumes, expenses, capital expenditures, new projects, fiscal terms and market, commercial and technical considerations. Generally, such information and guidance will be consistent with and complementary to information that has been otherwise provided via timely disclosure documents such as Annual Reports, News Releases and Interim Reports. In no circumstance will any material forward-looking information be provided in advance of its general public disclosure. Documents containing forward-looking information will be accompanied by a disclaimer cautioning the reader that there are risks and uncertainties that could cause actual results to differ materially from what is indicated in the document. When making oral forward- looking statements, reasonable care will be taken to also include appropriate reference to such risks and uncertainties in the discussion. Corporate WebsiteDisclosure of information on the Company's corporate website does not in and of itself constitute adequate public disclosure of such information. Only Material Information that has already been disclosed to the public in accordance with this Policy will be posted on the Company's corporate website. All publicly disclosed Material Information about the Company, and presentations to analysts and conferences, will be made available through the corporate website for a reasonable period of time. All documents filed by the Company on SEDAR will be concurrently posted to the corporate website. The Company's website will be kept up-to-date with the Company's latest disclosures. Electronic CommunicationsE-mail and Internet Use Windstorm views the Internet as a valuable tool and encourages Company Personnel to use it to learn, develop new skills and increase their knowledge and effectiveness. Company Personnel are responsible and accountable for any and all actions they take on the Internet. Amongst other things, Windstorm's Internet policy and e-mail guidelines specifically prohibit using Internet e-mail to transmit or exchange confidential or critical Company information, except where a secured method is employed. More generally, Windstorm considers Internet information and communication to be an extension of the corporate disclosure record. As such, Windstorm's use of the Internet and e-mail is subject to the same disclosure rules, guidelines and procedures outlined in this policy for other means of disseminating corporate information. While Company Personnel are not generally restricted from participating in Internet chat rooms, they are discouraged from participating in chat room discussions about Windstorm's securities or its business plans and results. Such discussions would be inconsistent with this policy's intent to limit authorized spokespersons and could expose employees to risks and consequences of inadvertently communicating or contributing to rumours about confidential, material information. Internet Website Windstorm has an Internet website (www.windstormresources.com) that contains information about the Company, its capital structure, business and other areas of interest to the public and other parties. The Windstorm web site also clearly distinguishes a separate "Investor Relations" section containing disclosure and other company information of interest to the investing public. The "Investor Relations" section of Windstorm's web site will contain all timely disclosure and material information documents, including:
All timely disclosure and material information documents will be posted on Windstorm's web site as soon as possible after release by the news wire service or filing with relevant securities regulators. In addition, the "Investor Relations" section will contain supplemental, non-material information, which will be posted on the web site as soon as practical after it is available, including:
Windstorm recognizes the need for due diligence in maintaining, updating and clearly identifying the "vintage" of information on its web site. All timely disclosure and material information documents will be clearly date identified and retained on the Windstorm web site as part of the public disclosure record for a minimum period of two years. Under disclosure rules and guidelines, any changes or corrections to material Company information will be publicly released and added to this disclosure record. Supplemental, non-material information such as Investor Presentations are generally materials designed to summarize and supplement public information about the Company for the benefit of investors. These materials are generally time-sensitive and any such material provided on the web site needs to be managed to ensure its currency and relevancy for investors. Supplemental, non-material information such as Investor Presentations will be clearly date "stamped" and will be maintained on the web site until such time as the information becomes outdated or is replaced. Windstorm will only post Investor Presentations on its web site when they include significant changes or differences versus other presentations already posted on the site. The Chief Financial Officer has ongoing responsibility for ensuring that information in the "Investor Relations" section of Windstorm's web site is up-to-date. The Disclosure Committee has a broader, oversight responsibility for this section of the web site to ensure that appropriate standards of care are being applied for disclosures of information via this medium. Special Relationship Parties -- Securities Trading -- Restrictions and ObligationsInsiders include:
It is illegal for anyone to purchase or sell securities of any public company with knowledge of Material Information affecting that company that has not been publicly disclosed. Except in the necessary course of business, it is also illegal for anyone to inform any other person of confidential Material Information. Insiders and Company Personnel with knowledge of confidential or Material Information about the Company or counter-parties in negotiations of potential material transactions have a special relationship with the Company and, are prohibited from trading securities in the Company or any counter-party company until the information has been fully disclosed and a reasonable period of time has passed for the information to be widely disseminated. No Insider may disclose or "tip" undisclosed Material Information to any other person (including family members), and no Insider may make recommendations or express opinions to any other person on the basis of undisclosed Material Information with regard to trading in securities of the Company. No Insider who receives or has access to the Company's undisclosed Material Information may comment on stock price movement or rumours of other corporate developments that are of possible significance to the investing public unless such person is authorized in writing by the Disclosure Committee. Insiders are personally responsible for filing accurate and timely insider trading reports on a web-based on-line filing system for insider reports (www.sedi.ca). Failure of an insider to file an insider trading report on a timely basis may result in a fine, imprisonment, or both. ExceptionsThe prohibition on trading does not apply to the exercise of stock options granted under the stock option plan nor to the exercise of outstanding share purchase warrants, but does apply to the subsequent sale of any securities acquired thereunder. Pre-Clearance of TradesOccasionally, certain individuals may have access to undisclosed Material Information for a limited period of time. During such a period, such persons may be notified in writing or by electronic media (with acknowledgment of receipt) by the Disclosure Committee that they must obtain pre-clearance at any time prior to buying or selling securities of the Company. Examples of persons subject to pre-clearance by virtue of their jobs are members of the executive team and their administrative staff, investor relations, finance and business development departments. Trading Blackout PeriodsTrading blackout periods will apply to all Insiders with access to undisclosed Material Information during those periods that are prescribed from time to time by the Disclosure Committee. The Disclosure Committee will notify Insiders, to whom the blackout period applies, in writing or by electronic media, advising as to the commencement and termination of the trading blackout period. During the blackout period, no individuals may purchase or sell securities of the Company. All parties with knowledge of special circumstances will be covered by the blackout and may include external advisors such as legal counsel, investment bankers and counter-parties in negotiations of potential material transactions. Insiders may not commence trading until they have received electronic notification that a blackout has ended. QuestionsQuestions concerning this Policy should be addressed to the Company's Chief Financial Officer. Annual ReviewThis Policy has been approved by the Company's Board of Directors. The Disclosure Committee will review this Policy at least annually and any changes proposed will be subject to the approval of the Board of Directors. Distribution of PolicyThis Policy will be circulated to all all directors, officers, employees of the Company, management company employees, those who provide services to the Company, its wholly owned subsidiaries and those authorized to speak on the Company's behalf (referred to herein as "Company Personnel") upon approval by the Board of Directors and whenever changes are made. New Company Personnel will be provided with a copy of this Policy and will be advised of its importance. This Policy will be brought to the attention of all Insiders on an annual basis. Potential Civil, Criminal and Disciplinary ActionEach person is individually responsible for complying with the securities laws and this Policy, regardless of whether the Company has prohibited trading by that person or any other Insiders. Assuming the absence of undisclosed Material Information, as a general rule, the safest period for Insider trading is within the first ten trading days following the end of a blackout period. Company Insiders may commence trading after the end of the Blackout Period to begin trading Company securities. An Insider who violates this Policy or Canadian insider trading or tipping laws may face disciplinary action up to and including termination of his or her employment with the Company without notice. The violation of this Policy may also violate certain securities laws. If the Company discovers that an Insider has violated any securities laws, it may refer the matter to the appropriate regulatory authorities, which could lead to penalties, fines or imprisonment. Insiders may also be liable for improper transactions by any person (commonly referred to as a "tippee") to whom they have disclosed previously undisclosed Material Information, or to whom they have made recommendations or expressed opinions on the basis of such Material Information about trading securities. Adopted by the Board of Directors on March 3, 2011 APPENDIX A MATERIAL INFORMATIONThe Disclosure Committee will use the National Policy 51-201, Disclosure Standards, to determine Material Information as defined in the Company's Policy. Examples of Potentially Material Information The following are examples of the types of events or information which may be material. This list is not exhaustive and any questions regarding materiality should be referred to the Company's Disclosure Committee. Changes in Corporate or Capital Structure
Changes in Financial Results
Changes in Business and Operations
Acquisitions and Dispositions
Changes in Credit Arrangements
External Political, Economic and Social Developments Companies are not generally required to interpret the impact of external political, economic and social developments on their affairs. However, if an external development will have or has had a direct effect on the business and affairs of the Company but not on other companies engaged in the same business or industry, the Company will, if practical, explain the particular impact on its business. For example, a change in government policy in the country in which the Company is undertaking exploration that affects most companies in the mining industry does not require an announcement, but if it affects only the Company in a substantial way, the Company should make an announcement. | |||||||||||||||||||||||||||||||||||||||||||||||
| Whistleblower Policy | |||||||||||||||||||||||||||||||||||||||||||||||
Windstorm Resources Inc. (the "Company") is committed to the highest standards of openness and accountability. We believe that trust and integrity are of vital importance in our business. It is the responsibility of all directors, officers, employees of the Company, management company employees, those who provide services to the Company, and its wholly owned subsidiaries (for the purposes of this Policy, each herein referred to "Company Personnel") to report violations or suspected violations in accordance with this Whistleblower Policy. This Policy is intended to encourage and enable employees and others to raise serious concerns within the Company rather than seeking resolution elsewhere. No Company Personnel who in good faith reports a violation shall suffer harassment, retaliation or adverse employment consequence. Whistleblower IssuesYour most immediate resource is your direct supervisor. He or she may have the information you need, or may be able to refer the questions to another appropriate source. There may, however, be times when you would prefer not to go to your supervisor. You may want confidential advice about a business ethics dilemma facing you or a suspected wrongdoing. You may want more information than your supervisor can give you or you may want to report an ethical concern about your supervisor's conduct. Examples of such business ethics dilemmas/wrongdoings may include:
The disclosure can relate to wrongdoings anywhere in the world; it is not restricted to head office. Any information concerning (a) significant deficiencies in the design or operation of internal controls which could adversely affect the ability to record, process, summarize and report financial data; or (b) any fraud, whether or not material, that involves management or other Company Personnel who have a significant role in our financial reporting, disclosures or internal controls should be reported to the Compliance Officer. Company Personnel are encouraged to promptly bring to the attention of a manager or the Compliance Officer any information concerning any actual or apparent conflicts of interest between personal and professional relationships involving any Company Personnel who have a significant role in financial reporting, disclosures or internal controls of the Company. Compliance OfficerThe Company's Compliance Officer shall be the Chief Financial Officer of the Company, is appointed by the Board of Directors, and is responsible for investigating and resolving all reported complaints and allegations. At his discretion, he shall advise the President, the CEO, the Chairman and/or the Audit Committee of a reported complaint or allegation. The Compliance Officer has direct access to the Audit Committee of the Board of Directors and is required to report to the Audit Committee at least annually on his compliance activity. In order to protect anonymity, and to ensure proper record keeping as required by regulation, the Company uses an external reporting agency that is the sole link to the Compliance Officer. Whistleblower Security Inc. is an independent company that serves as an avenue for disclosure of unethical or illegal activities as observed or witnessed by staff. Whistleblower Security Inc. offers 24/7 access to confidential methods of disclosing these activities. Open dialogue within the Company is encouraged, however, if necessary, the alternative confidential procedures are provided by Whistleblower Security. Making a DisclosureCompany Personnel shall promptly bring to the attention of the Compliance Officer any information they may have concerning evidence of a material violation of the securities or other laws, rules or regulations applicable to the Company and the operation of its business or any violation of the Code of Business Conduct and Ethics. In most cases, the Company Personnel's supervisor is in the best position to address an area of concern. However, if Company Personnel are not comfortable speaking with their supervisor or are not satisfied with the supervisor's response, Company Personnel are encouraged to speak with anyone in management with whom they are comfortable or to the Compliance Officer.
Supervisors and managers are required to report suspected violations to the Company's Compliance Officer, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud or securities law violations, individuals contact the Company's Compliance Officer directly. The Company aims to ensure that all issues raised under this policy are dealt with speedily and effectively. There are three ways to make a report through the Whistleblower system: by telephone, online and by email. If a disclosure is made to Whistleblower Security, the Complaint- handler will fully document the specifics and make the information available to the Compliance Officer. The caller will be given a case number for the report and asked to check back to address these questions. If you raise a concern or report suspected wrongdoing by Company Personnel, the Company will not take action against you even if, after investigation, there is no finding of wrongdoing, and will not tolerate retaliation or allow you to be victimized as long as (a) your report was made in good faith, (b) you believed it to be substantially true, (c) you were not maliciously making false allegations, and (d) you were not seeking any personal or financial gain. Company Personnel shall not confront the individual being investigated, or initiate independent investigations. In those instances where the investigation indicates criminal activity, the appropriate law enforcement agency will be informed. In order to protect individuals and those accused of misdeeds or possible malpractice, initial inquiries will be made to decide whether an investigation is appropriate and, if so, what form it shall take. The overriding principle with which the Company will act is the interest of the Company and its shareholders. Some concerns may be resolved by agreed action without the need for investigation. If urgent action is required, this will be taken before any investigation is conducted. Within fifteen (15) working days of a concern being raised, the Compliance Officer will write to you: (a) acknowledging that a concern has been received; The amount of contact between the persons considering the issues and you will depend on the nature of the matter raised, the potential difficulties involved and the clarity of information provided. If necessary, the Company will seek further information from you. The Company will take steps to minimize any difficulties which you may experience as a result of raising a concern. For instance, if you are required to give evidence in criminal or disciplinary proceedings the Company will arrange for you to receive advice about the procedure. The Company accepts that you need to be assured that the matter has been properly addressed. Thus, subject to legal constraints, we will inform you of the outcomes of the investigation. Concerns will be investigated as quickly as possible. It should also be kept in mind that it may be necessary to refer a matter to an external agency and this result in an extension to the investigation process. Also, the seriousness and complexity of any complaint may have an impact upon the time taken to investigate a matter. A designated person will indicate at the outset the anticipated time scale for investigating the complaint. If you call one of the official contacts and choose to remain anonymous, your right to do so will be respected. You should know, however, that it's normally easier to investigate concerns if you identify yourself and the others involved. Please note that should you choose to email any of the official contacts, your e-mail address will show up on your message. Windstorm's legal counsel, corporate security and human resources personnel will be involved in the process, as appropriate. We will always inform the appropriate human resources personnel of any suspected cases of unlawful discrimination or harassment. Acting with integrity, honesty and in good faith with respect to what is in the best interests of the Company's stakeholders is fundamental to the Company's reputation and ongoing success. Windstorm is committed to sustainable growth within the parameters of protecting the environment, ensuring the safety and well-being of the Company Personnel, and supporting the communities in which it operates. The Company Personnel must be committed to upholding these responsibilities in all facets of the Company's day to day operations. The Directors shall cause the "Whistle-Blower Policy" to be posted in hardcopy format for viewing in all Company locations. The Board of Directors is responsible for approving any updates or changes to the provisions of this Policy. Additionally, any updates or changes to the provisions of this Policy must be publicly disclosed in a prompt manner. Monitoring the Whistleblower PolicyThe effectiveness of this Policy will be monitored by the Audit Committee of the Board of Directors. The Compliance Officer determines if a special meeting of the Audit Committee is required and shall provide information about the complaint to all members of the Audit Committee at its next regularly scheduled meeting. The Chairman of the Audit Committee shall advise the Board of Directors in writing of all violations. Adopted by the Board of Directors on March 3, 2011. | |||||||||||||||||||||||||||||||||||||||||||||||
| Code Of Business Conduct And Ethics | |||||||||||||||||||||||||||||||||||||||||||||||
The Board of Directors of Windstorm Resources Inc. (the "Company" or "Windstorm") has adopted a Code of Business Conduct and Ethics (the "Code") that outlines the Company's values and its commitment to ethical business practices in every business transaction. Acting with integrity, honesty and in good faith with respect to what is in the best interests of the Company's stakeholders is fundamental to the Company's reputation, together with ensuring the safety and well-being of its personnel, protecting the environment, and supporting the communities in which it operates. The directors, officers, employees of the Company, management company employees, those who provide services to the Company, its wholly owned subsidiaries (also referred to herein as "Company Personnel") must be committed to upholding these responsibilities in all facets of the Company's day to day operations. In addition, Company Personnel and persons or companies related to or controlled by same are expected to act in accordance with applicable laws and with the highest standards of ethical and professional behaviour. Company Personnel must understand and adhere to the Code and the Company's other corporate policies. By adopting and enforcing the Code and the other policies, the directors will provide an ethical environment to flow through the Company -- "tone at the top" is created with clear communication of expectations from corporate executives, accompanied by congruent behavior throughout the Company. These policies include, but are not limited to, the Company's (a) Corporate Disclosure and Insider Trading Policy; and (b ) Whistle-Blower Policy. The Directors shall notify Company Personnel of the existence of the Code and its existence in both hard and electronic copies. Company Personnel shall initial receipt of the letters to indicate that they have received, or have access to the Code. Failure to comply with the Code, and the rules and procedures outlined in the Company's corporate policies may result in discipline, suspension or dismissal of any Company Personnel. The Company may also be required by law to report material violations of securities legislation to the relevant authorities. Standards of Conduct 1. Conflicts of Interest All Company Personnel have a duty to act in the best interests of the Company. A "conflict of interest" takes place when an individual's private interest improperly takes precedent over the interests of the Company or interferes, or appears to interfere, with the interests of the Company. Company Personnel should avoid conflicts of interest, and in no circumstances may use their position at the Company to obtain any improper personal benefit. The Company respects the right of Company Personnel to take part in business and other activities outside of their Company obligations. These activities, however, must not conflict with their responsibilities as Company directors, officers, employees and service providers. Company Personnel must not serve as directors, officers, employees or consultants for a competitor, or an actual or potential business partner of the Company, without written approval of the Board of Directors. If a conflict of interest exists, and there is no failure of good faith on the part of the Company Personnel, the Company's policy generally will be to allow a reasonable amount of time for the director, officer, employee or service provider to correct the situation in order to prevent undue hardship or loss. However, all decisions in this regard will be at the discretion of the Board of Directors, whose primary concern in exercising such discretion will be the best interests of the Company. 2. Protection and Proper Use of Company Assets and Opportunities All Company Personnel should protect the Company's assets and ensure their efficient use. Company assets include time at work and work product, as well as the Company's equipment and vehicles, computers and software, trading and bank accounts, Company information and the Company's reputation, trademarks and name. The Company's telephone, email, voicemail and other electronic systems are primarily for business purposes. Personal communications using these systems must be minimized. 3. Information Systems The Company's electronic communications systems are Company resources and all electronic communications are regarded as Company records. The Company does not guarantee the privacy of electronic communications or information stored on Company systems. This material may be accessed through activities such as the maintenance of mail systems and computer networks. Company Personnel owe a duty to the Company to not act in any way contrary to the Company's legitimate interests. Company Personnel are prohibited from (a) taking for themselves personal opportunities that are discovered through the use of corporate property, information or position, unless the Board of Directors of the Company has already been offered the opportunity and declined it; (b) using corporate property, information, or position for personal gain without disclosure to and approval by the Board of Directors; and (c) without the knowledge and consent of the Board of Directors competing with the Company. 4. Confidentiality Company Personnel should maintain all confidential information in strict confidence, except when disclosure is authorized by the Company or legally mandated. The obligation to safeguard the Company's confidential information continues after the engagement or directorship with the Company has ended. The Company's policy on maintaining confidentiality is set forth in the Company's Corporate Disclosure and Insider Trading Policy. 5. Fair Dealing Company Personnel should endeavor to deal fairly with the Company's counterparties, suppliers, competitors and employees. No director, officer, employee or service provider may take unfair personal advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other unfair-dealing practice. 6. Harassment or Discrimination The Company is committed to fair employment practices and a workplace in which all individuals are treated with dignity and respect. The Company will not tolerate or condone any type of discrimination prohibited by law. The Company expects that all relationships among persons in the workplace will be professional and free of bias and harassment. 7. Public Disclosure The Company, through news releases, website content, and filings with securities regulatory authorities, is committed to providing timely, factual and accurate disclosure of material information about the Company to its shareholders, the financial community and the public. The Company's policy governing public disclosure is set forth in the Company's Corporate Disclosure and Insider Trading Policy. Company Personnel involved in the Company's disclosure process are responsible for acting in furtherance of such policies. It is important that they thoroughly understand and comply with them. 8. Compliance with Laws, Rules and Regulations The Company is committed to compliance with all applicable laws, rules, and regulations in each jurisdiction in which it does business. All Company Personnel are expected to obey those laws, rules, and regulations in each jurisdiction. Company Personnel should educate themselves on the laws, rules, and regulations that govern their work and, if uncertain, should seek the assistance of their supervisor or department head. It is unlawful under the Foreign Corrupt Practices Act to make payments to foreign officials for the purpose of obtaining or retaining business for, or with, or directing business to, any one person. The Company's representatives may encounter particular pressure to make such payments in countries where extraordinary competition exists for mining opportunities and should be particularly vigilant not to be tempted by assertions that such practices are common or condoned in that country. Examples of improper payments include gifts, tips or other monetary amounts not required by law, providing entertainment, and sponsoring government travel. If an individual is uncertain that any conduct or proposed conduct is appropriate, they should discuss the matter with their supervisor or department head. 9. Political Contributions and Activities The Company must maintain a position of impartiality with respect to national, regional, or local politics. As a result, the Company does not contribute funds to any political party, politician, or candidate for public office in any country. The Company may contribute information to the public debate of policy issues that affect the Company in the countries in which it operates, such as discussing relevant issues with government officials or providing written advice about the likely impact of proposed policies on the Company. At times, attendance at events hosted by a political party may be required for briefing purposes. The Board of Directors must be consulted if in doubt about whether attendance at a function would compromise the Company's impartiality. 13. Management Overrides The Company acknowledges that, from time to time, extenuating circumstances may arise, in which Company policies or procedures cannot be fully followed. Not every instance in which a policy is overridden or an exception to policy is taken will constitute a breach of the Code. Compliance and Reporting Company Personnel are expected to take all responsible steps to prevent a violation of the Code; to identify and raise potential issues before they lead to problems; and to seek additional guidance when necessary. If Company Personnel have any questions regarding the best course of action in a particular situation, or if they suspect a possible violation of a law, of a regulation or of the Code, by any director, officer, employee or service provider, they should follow the guidance provided in the Whistle-Blower Policy, as explained below. In the case of accounting, internal accounting controls or auditing matters, Company Personnel should promptly contact the Chief Financial Officer, the Audit Committee, or, if necessary, the Board of Directors. If Company Personnel prefer to report any suspected Code violations anonymously, including concerns regarding accounting, internal accounting controls, and other auditing matters, or if any of the persons to whom they have reported these circumstances has not, in their view, responded appropriately, the Company has established a Whistle-Blower Policy, which is available on the Company's web site (www.windstormresources.com). Alternatively, a copy of the Whistle-Blower Policy can be provided by submitting a request to the Chief Financial Officer in Vancouver. Waivers of the Code of Business Conduct and Ethics Windstorm may waive certain provisions of the Code. Waivers may be granted only formally by the Board of Directors by Directors' Resolution, and disclosed to shareholders, as appropriate.
Adopted by the Board of Directors of Windstorm Resources Inc. on March 3, 2011.
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| Audit Committee Charter | |||||||||||||||||||||||||||||||||||||||||||||||
Mandate The primary function of the Audit Committee ("Committee") is to assist the Board of Directors in fulfilling its financial oversight responsibilities by reviewing the following: (a) the financial reports and other financial information provided by the Company to regulatory authorities and shareholders; (b) the Company's systems of internal controls regarding finance and accounting and the Company's auditing, accounting; and (c) financial reporting processes. Consistent with this function, the Committee will encourage continuous improvement of, and should foster adherence to, the Company's policies, procedures and practices at all levels. The Committee's primary duties and responsibilities are to (i) serve as an independent and objective party to monitor the Company's financial reporting and internal control system and review the Company's financial statements; (ii) review and appraise the performance of the Company's external auditors; (iii) provide an open avenue of communication among the Company's auditors, financial and senior management and the board of directors; and (iv) to ensure the highest standards of business conduct and ethics. Composition The Committee shall be comprised of three directors as determined by the board of directors, the majority of whom shall be free from any relationship that, in the opinion of the board of directors, would interfere with the exercise of his or her independent judgment as a member of the Committee. At least one member of the Committee shall have accounting or related financial management expertise. All members of the Committee that are not financially literate will work towards becoming financially literate to obtain a working familiarity with basic finance and accounting practices. For the purposes of the Company's Charter, the definition of "financially literate" is the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can presumably be expected to be raised by the Company's financial statements. The members of the Committee shall be elected by the board of directors at its first meeting following the annual shareholders' meeting. Unless a Chair is elected by the full board of directors, the members of the Committee may designate a Chair by a majority vote of the full Committee membership. Meetings The Committee shall meet at least four times annually, or more frequently as circumstances dictate. As part of its job to foster open communication, the Committee will meet at least annually with the Chief Executive Officer and/or the Chief Financial Officer and the external auditors in separate sessions. Responsibilities and Duties To fulfill its responsibilities and duties, the Committee shall:
Documents/Reports Review External Auditors Financial Reporting Processes
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